To pay vendors directly from the Disbursements module, follow the steps below:
- Navigate to the Disbursements module.
From the Home menu: Accts Payable > Disbursements
- From the aACE menu, click New > Vendor Payment. A disbursement screen appears. Fill in the payment info as follows:
- In the General Info section, search for and select the Company (vendor) you wish to pay. Once you have selected the company name, the system locates and displays all open purchases awaiting payment.
- Select the Bank Account (or credit card account) you wish to use for the payment.
- In the Payment Info section, enter the Check Number if applicable.
- In the Purchases list, apply the amount you wish to pay against the purchase record(s) listed.
- Verify the transaction is not out of balance (the Out of Balance field at the bottom of the screen should equal zero).
- Click Save.
- A dialog box appears so you can Post the disbursement or you can click Not Yet to save it in pending status.